Records Management Program

Montgomery County established its Records Management Program with the passage of Local Law #11 in 1988, following the New York State Local Government Records Law. The County Historian/Records Management Office (RMO) oversees inactive county records, determines their historical value, and manages their disposition based on approved retention schedules.

From 2005-2007, legislative funding and grants from the NYS Archives' Local Government Records Management Improvement Fund supported the renovation of the former Boiler House into a climate controlled facility. Dedicated in 2008 as the Volkert B. Veeder Records Storage Center, it now serves as long term storage for many of the County's inactive paper records and archival records collection, further expanded through grant-funded improvements completed between 2006-2012.

The mission of the Montgomery County Department of History & Archives is to store, manage, preserve, and provide public access to records of enduring administrative, fiscal, legal, or historical value for Montgomery and Tryon Counties, while responsibly disposing of obsolete records.

Since 2016, the County has used an electronic content management system (ECMS) developed through a shared services project with three municipalities. The RMO coordinated digitization efforts, vendor and IT collaboration, and the development of retention schedules and procedures within the system. The Laserfiche ECMS and ongoing digitization have reduced paper storage needs and improved the speed and efficiency of record retrieval.

Records storage in the Volkert B. Veeder Records Storage Center